Koskie Glavin Gordon COVID-19 Safety Plan

Effective May 19, 2020
Updated June 30, 2020

In response to the COVID-19 Pandemic we are constantly reviewing and updating this Plan.

Work From Home

  • Lawyers are encouraged to continue to work from home if they prefer to do so and/or it is feasible for them to do so.
  • Lawyers working remotely are to check-in at least twice daily.

Office Access and Attendance

  • Do not attend the office with cold, flu or COVID-19 symptoms (fever, chills, new or worsening cough, shortness of breath, sore throat, new muscle aches or headache) and if you have such symptoms, stay away from the office for a minimum of 10 days.
  • Anyone travelling outside of the country must self-isolate for 14 days upon their return to Canada.
  • Anyone under the under the direction of the provincial health officer to self-isolate or quarantine must follow those instructions.
  • Signage is placed at the front door notifying employees and visitors they are not allowed to enter the office if they have had COVID-19 symptoms, or travelled internationally in the last 14 days, or are under the direction of the provincial health officer to self-isolate.
  • If you develop COVID-19 symptoms while at the office, immediately put on a mask and inform our Office Administrator of who you have been in contact with and any surfaces you have touched in the office. Go home as soon as possible, or ask the Office Administrator to call 911 if you need assistance. The individual’s workspace and surfaces touched will be disinfected after they leave.

Maintaining Physical Distance

  • Maintain safe physical distancing (two metres) at all times. Offices and the firm’s internal hallway are designed to allow for two metres distancing.
  • We will have a maximum of four lawyers in the office (plus a maximum of two administrative employees) at any given time. An office schedule will be maintained and updated weekly.
  • Client meetings to be held remotely at this time as much as possible (telephone or video conference).
  • No hand shaking is the new normal for the foreseeable future.
  • Avoid congregating in the kitchen/copy room and board room.
  • Where it is necessary to use the Board room for client meetings, maximum occupancy in the boardroom is 3 persons (signage is posted).
  • Follow the building’s instructions on maintaining physical distancing in the areas external to our office such as the elevators, hallways, stairwells.

Cleaning and Hygiene

  • Wash your hands thoroughly upon arrival at the office and before using shared areas and surfaces such as the kitchen, copier, board room. Signage with additional hand washing measures to be taken is posted above the kitchen sink.
  • Wipe down the board room and other shared areas and surfaces after each use with a disinfectant, following the instructions on the disinfectant product.
  • Additional cleaning, hand washing, and hand sanitizing supplies have been supplied.
  • There will be increased cleaning of the common areas by the building cleaners.

Food and Beverage

  • No sharing of food or drink.
  • Label any items stored in the fridge.
  • No sharing of utensils or dishes. Keep any kitchen utensils or dishes you will be using at your desk.

Visitors

  • Visitors/clients in the office are to be minimized and client meetings are to be held remotely as much as possible.
  • If a visitor/client needs to attend the office, the Office Administrator must be notified of their name, date and time of visit, and contact information in advance.
    • Upon arrival, the visitor will be asked to confirm the following:
    • They have not experienced COVID-19 symptoms (fever, chills, new or worsening cough, shortness of breath, sore throat, new muscle aches or headache) in the last 10 days.
    • They have not travelled outside of Canada in the last 14 days.
    • They are not under the direction of the provincial health officer to self- isolate or quarantine.
  • The visitor/client must go directly to the Boardroom.
  • Hand sanitizer gel and sanitizing wipes are made available for visitors in the Boardroom as well as at the front reception.
  • The visitor/client will be advised to wipe down with sanitizing wipes any surfaces touched before leaving.
  • Couriers are asked to leave packages on the reception counter.